Replace or amend a birth certificate
From: Government of Kenya (public information)
Published 2 June 2026 · Last updated 2 June 2026
Find out how to get a duplicate copy of a lost or damaged birth certificate, correct spelling errors, or update particulars through re-registration in Kenya. This guide outlines the fees, forms, and legal requirements on eCitizen.
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Quick facts
- Processing time
- 5 to 10 working days for clean replacements; 2 to 4 weeks for complex amendments requiring registry approval.
- Base cost
- From Ksh 250 to Ksh 1,050
- How to apply
- Hybrid (Online form and physical attendance required)
Fees and times can change. Confirm on the official site before you pay.
Before you start
- The birth record must already exist in the central Civil Registration database.
- For replacements of lost certificates, you must obtain a valid police abstract before starting online.
- Significant name changes for individuals over 18 require an officially gazetted Deed Poll or a sworn legal affidavit.
Documents you need
- For Replacement: Scanned color copy of a valid Police Abstract and a photocopy of the lost certificate (if available).
- For Correction of Errors: Scanned copy of the original birth certificate and supporting documents proving the correct spelling (e.g., parents' IDs or clinic card).
- For Re-registration (Legitimation): Scanned copy of the parents' official Marriage Certificate and the original birth certificate.
Fees and charges
| Item | Cost |
|---|---|
| Replacement of a Lost or Damaged Birth Certificate | Ksh 200 |
| Correction of Names or Amendment of Particulars | Ksh 1,000 |
| eCitizen Portal Convenience Charge (Per Transaction step) | Ksh 50 |
Office visits
- Presenting original identity documents, physical police abstracts, or statutory marriage files to collect the new printed certificate. — Collection must be done at the specific local Huduma Centre or central County Civil Registration Office chosen during portal checkout.
You may also use a Huduma Centre where the service is offered.
Questions
What is "Re-registration upon Legitimation" on eCitizen?
If a child is born before the parents are legally wed, the initial birth certificate often lists only the mother's details or leaves the father's column blank. If the parents later marry under civil or religious systems, they can apply for re-registration to officially add the father's name and update the child's surname.
Can I completely change my child's first name on the certificate?
Complete first-name changes are only allowed if the child is under two years of age. For children older than two or adults, you cannot alter first names via a simple correction portal; you must follow the strict legal process of drafting, signing, and registering a Deed Poll.