Change your company directors or shareholding structure
From: Government of Kenya (public information)
Published 2 June 2026 · Last updated 2 June 2026
Find out how to officially add or remove company directors, accept resignations, transfer shares, or update shareholder listings in Kenya. This page covers mandatory legal forms, processing fees, and registry workflows on eCitizen.
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Quick facts
- Processing time
- 3 to 7 working days for manual registry review and authorization.
- Base cost
- From Ksh 1,050 to Ksh 5,050 depending on amendment type
- How to apply
- Online (Digital submission)
Fees and times can change. Confirm on the official site before you pay.
Before you start
- The company must be successfully linked to your corporate profile with up-to-date annual return filings.
- Any incoming director must hold a valid, active personal KRA PIN and personal eCitizen profile.
- Any share transfer requires clear capital gains tax (CGT) compliance clearing if flagged by the system.
Documents you need
- Scanned color copy of the signed Special Resolution authorising the changes.
- Scanned Letter of Resignation (if a director is leaving) or a Letter of Consent (if a new director is being appointed).
- Form CR6 (Notice of Appointment) or Form CR9 (Notice of Resignation) filled and signed.
- Form Form I (Transfer of Shares form) signed by both the transferor and transferee (for share adjustments).
- Scanned color copies of National ID cards or Passports for all incoming members.
Fees and charges
| Item | Cost |
|---|---|
| Notice of Resignation / Appointment of Directors (Form CR6/CR9) | Ksh 1,000 |
| Transfer of Shares Registration Processing Fee | Ksh 5,000 |
| eCitizen Portal Convenience Charge (Per Transaction submission) | Ksh 50 |
Questions
Can a director be removed without their written consent or resignation letter?
Yes, but it requires a strict legal workflow under the Companies Act. The shareholders must issue a special notice, hold an extraordinary general meeting (EGM), pass a removal resolution, and upload proof that the director was given a chance to be heard, alongside a sworn structural affidavit.
Do new directors get added to the company CR12 document instantly?
No. New entries only reflect on the official registry records after a BRS verification officer manually reviews your attached resolution files and clicks "Approve". Once approved, you can download a fresh, updated CR12.